Smart scan
The scan automatically identifies useful information (VAT, dates, etc.) to avoid manual entry.
Built for small and mid-sized businesses
Simplify your expense reports, save days every month.
With our smart scan and one-click approval, your expense reports are handled in seconds, with no unnecessary follow-ups.
- 11 seconds to create an expense report
- Manager approval in 1 click
- CSV accounting export
- Free trial
Customer review
“Before Hivespent, I was losing up to two days a month collecting and chasing my team for their expense reports. With Hivespent, everything is done in just a few clicks, even from my phone. This time saved boosts our productivity and has a real financial impact.”
— Fabien B., CEO of BFA
Problems & Solutions
Before / After: what Hivespent changes in daily operations
What used to take hours now takes only a few seconds. Follow-ups, lost receipts, mistakes… all of that is in the past.
Endless follow-ups to retrieve receipts
Tedious manual entry in Excel
Errors, duplicates, and missing information
Too many tools to manage (Excel, emails, file sharing...)
Complicated entry for employees on the move
Lost time that becomes costly for the company
Zero follow-ups: receipts are sent and approved in one click
In just seconds, your expense reports are created, approved, and ready for export
Intelligent scanning automatically extracts the right data and prevents omissions or inconsistencies
A single clear platform to manage everything from approval to accounting export
The mobile app lets you scan, approve, and submit an expense in seconds, even on the go
Days saved every month, reinvested in what truly matters
Features
Simple features for real impact
From smart scanning to one-click approval, every detail of Hivespent is designed to simplify your expense management, from receipt to accounting export.
One-click approval
A smooth approval flow that removes back-and-forth: one click is enough to approve or reject.
Accounting export
Export your expense reports in CSV format to share them with your accountant or your accounting tools.
Web and mobile apps
Hivespent follows you everywhere: on iPhone, Android, tablet, or web browser.
Team and role management
Collaborate efficiently with defined roles: employee, manager, and administrator.
Responsive and attentive support
Human support, available when you need it, with features added based on your needs.
How does it work?
How Hivespent simplifies every step
Each profile has a clear interface designed to get straight to the point. Employee, manager, or administrator: everyone saves time.
- 1.
Choose how to add an expense report
Take a photo, upload a receipt, or enter the information yourself.
- 2.
Check the information before submission
Review the pre-filled fields, correct them if needed, then create the expense report.
- 3.
Track the validation status
Once submitted, the expense report is sent to the manager for approval or rejection.
Questions
Frequently Asked Questions
We've grouped here what our users ask us most often. Not finding what you're looking for?
Pricing & Billing
Yes, you can start for free with Hivespent. The free version includes 1 user, 3 expense reports, and all smart scanning features. Perfect to try the solution with no commitment.
We accept payments by credit card (Visa, Mastercard), SEPA bank transfer, and direct debit.
No, no credit card is required to use the free plan.
No, there are no hidden or activation fees. Everything is included in the subscription price.
Yes, we offer a 20% discount on the annual subscription. Special conditions can also be discussed with the “Custom” plan.
No, no unpleasant surprises: cancellation is possible at any time with no hidden fees.
General / About the App
Hivespent is a tool that simplifies expense report management for small and medium businesses: fast entry, smooth approval, and accounting export in seconds.
Hivespent is primarily designed for small and medium businesses, but is suitable for companies of any size.
If an employee leaves, you can remove them from your organization. Their previously entered expense reports remain stored for your archives and accounting exports.
Yes, Hivespent is accessible everywhere: iPhone, Android, tablet, or web browser. The app is designed for use on the go as well as at the office.
Currently, Hivespent requires an internet connection. We are working on integrating an offline mode to improve usage on the go.
Features & Usage
Take a photo or import a file, then let the smart scan do the work. It automatically extracts useful information to avoid manual entry.
The free plan is limited to 3 expense reports. With the “Business” and “Custom” plans, there’s no limit — you can submit as many as you want.
One user for the free plan, and no limit for paid plans. You can manage your team without restrictions.
Yes, you can export your expense reports in CSV and send them to your accountant or import them into your accounting software.
Yes, your receipts remain available at all times. You can find them, download them, or share them whenever you want.
No, for now the storage of expense reports is not certified with evidentiary value. This feature is planned for the near future.
Still have questions?
We’re here to help and provide the answers you need
Ready to automate your expense reports?
Less manual entry, fewer errors, fewer back-and-forths.
Expense reporting, finally smooth.